Required Notices

Harrison School District 2 is an equal-opportunity educational institution and will not discriminate on the basis of race, color, national origin, religion, sex, age, sexual orientation, genetic information, disability, or any other applicable status protected by federal, state, or local law. Current CTE pathways offered in the District includes Vehicle Maintenance and Repair Technologies; Construction Trades; Hospitality and Food Production; Computer and Digital Technologies; and Multimedia. Participation in CTE programs is offered to all students. A lack of English skills will not be a barrier to participation or admission. If you have questions or concerns regarding the non-discrimination policies not related to Title IX or Section 504 of the Rehabilitation Act of 1973, please contact:

Compliance Coordinator
Aisha Matthews, Human Resources Manager
1060 Harrison Road
Colorado Springs, CO 80905
(719) 579-2022
amatthews@hsd2.org

The Colorado General Assembly requires school districts in Colorado to provide information to parents and eligible students (students who are 18 years of age or older) identifying where and how members of the community may obtain information collected by law enforcement agencies related to registered sex offenders. In compliance with this statutory directive, Harrison School District is providing the following internet search links of the various law enforcement authorities operating within district boundaries. Interested parents, eligible students and community members may contact their local law enforcement agency to seek further information about registered sex offenders residing in these jurisdictions.

The following is a list of law enforcement agencies serving residents for Harrison School District:

• Colorado Springs Police Department 
• El Paso County Sheriff's Office
• Colorado Bureau of Investigation

Legal Ref:  C.R.S. 22-1-124

Senate Bill 03-072
Senate Bill 03-072 requires that all Colorado school districts notify parents that they have the right to access law enforcement agency information concerning registered sex offenders.

What is Title IX? Title IX is a federal law protecting students and staff from sex-based discrimination in any educational program or activity in universities and preK-12 school districts that receive federal funding.

Harrison School District 2 is committed to providing a working and learning environment that is free from discrimination based on sex (which includes sexual harassment, sexual violence and sex-based harassment). Inquiries about the application of Title IX and its regulations may be referred to the District’s Title IX Coordinator, the Assistant Secretary for Civil Rights of the United States Department of Education, or both:

Title IX Compliance Coordinator
Katherine Ritchie-Rapp, General Counsel
1060 Harrison Road
Colorado Springs, CO 80905
(719) 538-1343
kritchierapp@hsd2.org

Assistant Secretary for Civil Rights
U.S. Dept. of Education Office for Civil Rights
400 Maryland Ave., SW, Washington, D.C. 20202-1100
1-800-421-3481 or 1-800-877-8339 (TDD)
(202) 453-6012 (Fax)
OCR@ed.gov

Title IX Procedures & Forms
Sexual Harassment Investigation Procedures (District Policy AC-R-2)
Nondiscrimination/Equal Opportunity (Title IX) Formal Complaint Form (District Policy AC-E-2)
District Policy AC: Nondiscrimination/Equal Opportunity
District Policy AC-E-1: Nondiscrimination/Equal Opportunity (Notification)
District Policy AC-E-3: Support of Transgender Students
District Policy AC-E-4: Gender Transition Plan
District Policy AC-E-5: Gender Support Plan
District Policy AC-R-1: Nondiscrimination/Equal Opportunity
District Policy GB: Treatment of Staff/Respectful Workplace/Anti-Bullying
District Policy GBAA: Sexual Harassment (Staff)
District Policy GBEB-R-1: Staff Conduct (and Responsibilities) Professional Boundaries with Students
District Policy JBB: Sexual Harassment (Student)

Title IX Training
The following Title IX training resources have been utilized by Harrison School District 2:
McGrath Response System – Intake and Investigation (Training for Title IX Coordinator, Investigators, Decision Makers, Appeals Officers and Informal Resolution Process Facilitators)
Sexual Harassment, Sexual Misconduct, Discrimination, and Bullying Awareness and Response (Staff Training provided by McGrath Training Solutions)

Harrison School District 2 is committed to providing a working and learning environment that is free from discrimination based on disability. Inquiries about the application of Section 504 of the Rehabilitation Act of 1973 may be referred to the District’s 504 Compliance Officer, the Assistant Secretary for Civil Rights of the United States Department of Education, or both:

ADA and Section 504 Compliance Officer for Students
Nicole Schurbon, Director of Student Support
1060 Harrison Rd.
Colorado Springs, CO 80905
(719) 538-1351
nschurbon@hsd2.org

ADA and Section 504 Compliance Office for Employees
Dr. Michael Claudio, Assistant Superintendent of Personnel Support Services
1060 Harrison Rd.
Colorado Springs, CO 80905
(719) 579-2018
mclaudio@hsd2.org

Assistant Secretary for Civil Rights
U.S. Dept. of Education Office for Civil Rights
400 Maryland Ave., SW, Washington, D.C. 20202-1100
1-800-421-3481 or 1-800-877-8339 (TDD)
(202) 453-6012 (Fax)
OCR@ed.gov

ANNUAL NOTIFICATION OF FERPA RIGHTS
Policy: JRA/JRC

The Family Educational Rights and Privacy Act (“FERPA”) and Colorado law afford parents, guardians (“parents”) and students over 18 years of age (“eligible students”) certain rights concerning the student’s education records, as follows:

1. The right to inspect and review the student’s education records within 45 days of the district receiving a request for access. A parent or eligible student making such a request must submit to the school principal [or appropriate school official] a written request that identifies their record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
    
2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading.
   1. A parent or eligible student may ask the district to amend a record they believe is inaccurate or misleading by writing to the school principal [or appropriate school official] identifying the part of the record they want to be changed and specifying why it is inaccurate or misleading.
   2. If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
       
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. Disclosure of personally identifiable information can be made without consent to the following:
   1. School officials with a legitimate need to review an education record to fulfill their professional responsibilities. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board of Education; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
   2. Officials of another school district in which the student seeks or intends to enroll. The district will forward records upon such a request but will attempt to notify the parents and students of the request.
       
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office,
   1. U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202- 4605
       
5. The right to refuse to permit the designation of any or all of the categories of directory information.
   1. The district may disclose certain information, known as directory information, at its discretion without the consent of the parent or eligible student. In compliance with federal law, student information will be provided to military recruiters. The parent or eligible student has the right to refuse to let the district release any or all of this information. If you do not want this information released, you must send written notice annually to your student’s school office.
   2. Directory information which may be released may include the student’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, and other similar information.

Educational Alternatives for Expelled Students

Parents/guardians shall be notified in writing at the beginning of each school year of their right to request services from the district if their child is expelled. Also, written notification shall be provided to the parent/guardian at the time of any expulsion. All requests for services for expelled students must be made in writing to the principal (or to the principal’s designee) by the student or the student’s parent/guardian within ten school days of the expulsion.

Video Cameras on Transportation Vehicles

Video cameras may be used on school vehicles transporting students to and from school or extracurricular activities.

Viewing Requests

• Requests for viewing video recordings will be limited to the appropriate bus driver, transportation supervisor, school administrator, parent/guardian or eligible student (18 years of age or older), or others as deemed appropriate by the principal.
• Requests for viewing may be made to the principal within five school days of the date of recording.
• Requests for viewing will be limited to those parents/guardians, students and district officials with a direct interest in the proceedings as deemed appropriate by the principal.
• Only the portion of the video recording concerning a specific incident will be made available for viewing.
• Approval/denial for viewing will be made within five school days of receipt of the request and so communicated to the requesting individual.
• Video recordings will be made available for viewing within three school days of the request approval.

Viewing

Actual viewing will be permitted only at school-related sites including the transportation office, school buildings, or central administrative offices. Requests for viewing video recordings will be limited to the appropriate bus driver, transportation supervisor, district administrators, parent/guardian or eligible student (18 years of age or older), or others as deemed appropriate by the principal. All viewing will include the transportation supervisor and building principal or other district administrator. Video recordings will remain the property of the district and may be reproduced only by law including applicable board policy and regulations.

Notification of Registered Sex Offenders

Under CRS 22-1-124 public schools shall provide to parents of children attending school a statement identifying where and the procedures by which the parent can obtain information concerning registered sex offenders. This information can be obtained from any local police or sheriff’s station. The Colorado Springs Police Department phone number is 719-444-7996. The El Paso County Sheriff’s Department phone number is 719-520-7333.

Harrison School District 2 is committed to providing students with the best educational technology opportunities and giving teachers the tools they need to help students achieve. With the signing of Colorado House Bill 16-1423 in June of 2016, we are required to follow policies to protect Student Personally Identifiable Information (SPII). The new law can be found here: Colorado House Bill 16-1423. This law also aligns closely with the Family Educational Rights and Privacy Act: FERPA and the Children's Online Privacy Protection Act: COPPA.

Student Personally Identifiable Information (SPII)
Student Personally Identifiable Information (SPII) is information that alone or in combination, personally identifies an individual student or the student's parent or family, and that is collected, maintained, generated, or inferred by a public education entity, either directly or through a school service, or by a school service contract provider or school service on-demand provider.

The school district collects and maintains SPII to ensure mandatory Colorado reporting, to provide scholars with programs to enhance their learning experience, and to provide assessment data. 

Vendors who will be working with D2 students must complete and adhere to this Data Privacy Addendum
 

School Service Contract Providers (SSCP)
A School Service Contract Provider is an entity that provides a service subject in a formal, negotiated contract. Effective August 10, 2016, for any new or renewal contracts, Contract Providers must agree to comply with Colorado Revised Statutes sections 22-16-108 to 22-16-110.

We maintain a list of School Service Contract Providers that we have made formally negotiated contracts and Data Privacy Agreements (DPA). This is a working document that is continually in process and will be updated as contracts are made available online: School Service Contract Providers
 

School Service On-Demand Providers (SSODP)
A School Service On-Demand Provider is an entity that provides a service subject to the agreement to standard, non-negotiable terms and conditions of service established by the provider. A list of School Service On-Demand Providers used by at least one employee for school services is available here: School Service On-Demand Providers.

Please note: These providers may only be used with certain grade levels, classrooms, teachers, or schools, and are not necessarily used district-wide. This list will be updated twice a year.
 

Board Policies
In accordance with CRS 22-16-107, the district has the following policy: Privacy and Protection of Confidential Student Information.
 

The Colorado Department of Education (CDE) has made the following required links
CDE Data Privacy
What Data CDE Collects
CDE Contracts
CDE Data Portal

Additional Resources
Common Sense Media
Data Quality Campaign
Student Privacy Pledge Signatories
US Department of Education Student Data Privacy Website

The purpose of this form is to assist Harrison School District 2 in determining whether, or to what extent, a reasonable accommodation is required for an employee with a disability to perform one or more essential functions of their job safely and effectively. This form must be filed separately from the employee's personnel file and be treated confidentially.

• ADA Accommodation Request Form